January 2, 2004

Mayor and Members of Council

The Corporation of the Municipality of Bluewater

14 Mill Street

Zurich, Ontario

Re: Refinements to the Roads Grant Program

At its December 15th meeting, Council determined that matters relating to the Roads Grant Program would initially be dealt with at regular Council meetings, and that a “Roads Committee" would not be established until it became evident that such matters would be more effectively or efficiently dealt with by a committee.

Accordingly, we would request that Council consider at its next regular meeting on January 19th BSRA recommendations with respect to the following issues related to the Roads Grant Program:

• Expenses eligible for reimbursement.
• Minimum amount per subdivision.
• Per kilometer maximum reimbursement.
• Access to Municipality-tendered prices.

Attached are the following: details of the proposed refinements; supporting rationale for our recommendations; and some observations about the 2003 experience of the road grant program.

It should be noted that the proposed changes can be accommodated within the existing 2003 budget for this program. Also, to provide program and budget stability for the 3-year term of the present Council, BSRA is proposing that the recommended per kilometer rate remain in effect for the budget years 2004, 2005, and 2006.

We would request the opportunity at the January 191h Council meeting to clarify the rationale for the proposed refinements and to respond to any questions that members of Council may have.

Sincerely,

John Gillespie

President

attachments

cc: J. Zimmerrnan